Manuscript Preparation Guidelines

Margins: one inch all around.
Font: Dark Courier or New Courier is preferred but we also like Franklin Gothic Book. Twelve-point always.
Italics: Never use italics. Instead, use an underline to indicate italics. This is because typesetters will not respond to italics, only to underlined words. It is also much easier to find an erroneously underlined word or space. We can then globally replace underlining with italics when needed.
Spelling: Preferred spellings may be found in Merriam-Webster’s Collegiate Dictionary, 11th Ed. If your word processor has a spell-checker, please use it. Also, please set your grammar-checker to on and be sure it checks for two spaces at the end of a sentence and punctuation inside quote marks. Also, please use the serial or Oxford comma.
Spacing: Double-spaced, always. There should never be a single space; there should also never be a triple space. If you want to insert a line space to indicate a change of viewpoint or a change of setting, or other break in the narrative, insert a centered pound sign (#) where the line space should be.
Justification: Left for all paragraph text. Chapter numbers can be centered, but please use the centering command. Do not tab over to center your chapter numbers.
Tabs: Stop using them. Instead, use your word processor’s indenting function. Since publishers often use your original manuscript as the basis for producing the book, using no tabs eliminates one step in the process and helps to ensure your book’s formatting will be as clean as possible.It is strongly recommended that, during your final review of the manuscript, you set your word processor to show all non-printing characters, e.g., paragraph marks, tabs, spaces, etc. This will help you to see if you have extra breaks, spaces, etc. In Microsoft Word, click the ¶ symbol.
Chapter Breaks: Always start a new chapter on a new page. However, do not just hit Enter until you get to a new page. Use CTRL-Enter or Insert Page Break to start a new page.
Header: Your page header should include the title of your work in the top left-hand corner and also your name, e.g., MY BOOK/Joe Smith/Draft #. We no longer recommend dating it, as it may take a while for your work to sell. The page number should go in the top right-hand corner. They should be in the same font as the body of your manuscript, but may be in a slightly smaller type size, e.g., 10 point.
AutoReplace: Microsoft Word has exceptional AutoFormat and AutoText features that are very useful for most business writing. However, some of these features are best turned off when writing a book. Do not allow the computer to replace two dashes (–) with a long dash (—). Do not allow the computer to replace three periods for ellipses (. . .) with a single character (…). If necessary, these are easily searched and replaced for later.
File: Many authors prefer to write chapters in separate files. This is useful for backing up chapters. However, when we ask for a manuscript, it must be consecutively numbered and when we ask for the file, we want one, single file containing the whole work, please.
Printouts: Preferably laser, but in no event less than letter quality. This goes even for “draft” manuscripts intended only for the company’s review. Please use a bright white paper intended for the type of printer you are using.
Shipping: If you are, for some reason, sending us a physical copy of your manuscript, please box your manuscripts when shipping them, preferably in a hard box, not just a copy-shop box. The Post Office provides hard Priority Mail boxes at no charge. Put your manuscript in a copy-shop box and then into the Priority Mail box for maximum protection.


Want more information? We recommend that every author own (and use!) the Chicago Manual of Style, the Elements of Style, and Merriam-Webster’s Collegiate Dictionary, 11th Ed. Chicago is quite helpful when trying to figure out what to capitalize, what to italicize, etc. The Elements of Style is a good book to read frequently, to remind you of the basics that are often second nature, but sometimes get lost in the shuffle (like the strength of active voice over passive voice).

We greatly appreciate your attention to these guidelines. Good manuscript preparation is part of writing a good book and helps to ensure the success of your work.

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